Employer's Responsibilities
For a student employee to be employed by the College's staff or faculty, the following
responsibilities must be assumed:
- Paperwork - Ensure all necessary paperwork, including the Student Employment Job Request Form
and the Student Employment Referral Form, has been completed by the student employee
and the supervisor and returned to the SEC before the student begins working. Returning students must pick up a Student Employment Referral Form before the end
of the semester, for the upcoming semester.
All students who have never worked at MCC or haven’t worked in 3 or more years, are
required to complete the Employment Eligibility Verification (I-9) after they have
been offered a position and before they begin working. On completion of the I-9 and
all other required documents, students will be given an Employment Confirmation Card
(see Appendix A) to give to the worksite coordinator. Students risk not being paid
for any hours worked prior to the completion of the I-9.
- Work Schedule - Establish a work schedule with the student. To determine the number of hours a
student can work each week, complete the following steps: Divide the dollar amount
for the semester (found on the Student Employment Referral Form) by the number of
weeks remaining in the semester. This gives the weekly earning amount. Take this number
and divide by the at least minimum wage per hour wage rate. This gives the number of hours a student
is eligible to work each week. Note: Regardless of the amount of eligibility, students
cannot exceed nineteen hours per week. Once their eligibility amount has been reached,
they must stop working for that semester.
- College Rules - The supervisor should assist student employees in observing all departmental and
college rules and regulations and in developing good work habits.
- Training - Properly train students for the duties assigned. During the Student Employee Orientation
process, general information is given; however, specific details of the work assignment
need to be taught by the student's supervisor.
- Supervision - Give daily supervision.
- Monitor Employee's Enrollment - Student employees must be enrolled in six credits the entire semester the student
is eligible to work.
- Breaks/Lunch - Allow students working eight hours in a day an unpaid 30 minute lunch period and
two paid 15 minute breaks. All students working four consecutive hours are entitled
to a paid 15 minute break to be taken at the supervisor's discretion.
- Pay Periods Posted - Keep a schedule of pay periods and pay dates in a visible location for student's
access.
- Payroll - Students are to complete a Student Employment BI-Weekly Time Sheet Form (see Appendix A) or punch a time clock every day. These forms verify the student's hours worked and
are to remain attached to the employer's copy of the payroll sheet as a permanent
part of the department's records. Complete payroll information for the student's time
worked using the Student Employment BI-Weekly Time Sheet or time card. Students employed
under the work study program are eligible to earn the amount of the work study award
listed on the Student Employment Referral Form. This amount is not to be exceeded.
Both the student and the supervisors are responsible for monitoring the student's
earnings.
- Over Expenditures - Caution! The cost of work-study employees who work more than their maximum work study award
will be deducted from the department's general fund as a Student Assistant expenditure.
- Adjust Employee's Pay - Adjust the student employees' pay in the event the College is closed or the student
employee's do not work their scheduled hours after payroll has been submitted. Those
reported hours should be deducted from the next pay period or the student employees
may make them up at the supervisor's discretion. Student employees are not paid for
holidays, inclement weather or other times the College is closed.
- Evaluation - The immediate supervisor should evaluate the student employee's work in a joint
meeting with the student employee by using the Student Employee Evaluation Form (See Evaluation Process section).
- Injury On The Job - Report all on-the-job injuries immediately to Public Safety for treatment and completion
of accident reports.
- Termination - Dismiss student employees properly (see Termination Process section).
